What Should A Cover Letter Say

A cover letter is commonly regarded as the most important document that escorts your curriculum vitae whenever you apply for a job. On the professional basis it is often regarded as a personal sales pitch. Generally a cover letter is allied with your resume of an interview; it can also be associated with documents like an article for a magazine or a press release. A cover letter explains the purpose of the accompanied document and why it deserves the attention and consideration of the reader. It is often said that the first impression is the last impression. Keeping this phrase in mind have you ever thought what should a cover letter say to impress the employer on the first go.

First impressions are critical, especially during a job pursuit, and a cover letter is often a candidate’s first and possibly only opportunity to catch a prospective employer’s attention. If you send your resume with a cover letter, the hiring manager will make a certain perspective whether you are the perfect candidate for the applied job. If you send your resume without a cover letter the manager will have no idea about the job you are applying for and the status of the job. A well-written letter will have your potential employer interested in you as a candidate, and will convince thee hiring manager to schedule an interview for the job.


Who Should Be The Addressee Of  The Letter

A cover letter must have the name and address of the applicant on the top most right corner of the page, with a date below it. The salutation is the first chance to make a good impression with the hiring professional. Make sure that you don’t write greetings like “Dear Sir” or “Dear Mam”. Be specific with the name of the hiring manager with your salutation.  To find the name of the hiring manager, try searching on Google or LinkedIn. Doing so will also show that you made a good research about the company before applying for the job.

First Paragraph

This section of the cover letter should include your proper introduction with the motive of writing the letter.The introduction paragraph should be enough for the prospective employer to know why they should read your letter. You can even state how you learned about the position and the title of the position that you have applied for. With this paragraph you should be presenting yourself for a job, and your background makes you the best candidate.

Second Paragraph

In this section you need to describe your value to the company.  Explain your education and qualification in brief to the person reading the letter. Mention about your past experiences and how it can be beneficial for the company. Give proper information of last working experience and you can even state the areas of your personal interest.  This paragraph should not go beyond two or three lines and should explain why you are the ideal candidate for the job.

Final Paragraph

Now that you have covered your personal details and past experiences, it’s time to say thanks to the reader for looking into the matter. You can mention that you are open to meet them for a personal interview on a date suitable to the employer. Ask for the interview and state when exactly you will follow-up. Be sure that you don’t make this section too lengthy as you need to keep it limited with maximum three lines.

Closing of the letter should be done with words like “yours sincerely” or “yours obediently”. Do not forget to write your full name below your signature.You should mention the title attachment after your name and write the names of the enclosed documents. Give complete contact information so that the company can deal with you for further assistance.

Sample Format

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Contact Name
City, State, Zip Code

Dear Mr./Ms. Name,

I hope you will consider me for the position of staff writer, as advertised in The Washington Post. I was particularly excited to see a position open at the Sierra Club, as I have long been a fan of your work. I’m impressed by the way you make environmental issues accessible to non-environmentalists (particularly in the pages of Sierra Magazine, which has sucked me in more times than I can count), and I would love the opportunity to be part of your work.

Reading over the job description for the position, I recognized myself. As you will see on my attached resume, I have more than seven years’ experience in non-profits, writing everything from newsletters to Web sites to brochures to letters to the editor and op-eds. In addition to in-house publications, my work has been published in newspapers around the country.

Additionally, I am a fast, versatile writer, and I specialize in taking complicated information and presenting it in an easy-to-understand, upbeat format. I’ve never missed a deadline (in a recent performance review, my manager called me “the fastest writer on the planet”) and pride myself on being able to juggle many different projects. My copy-editing skills border on the obsessive-compulsive; I have been known to correct mistakes on restaurant menus!

I think my skills and experience is an excellent match with what you are seeking, and I am excited about the chance to work with you.If you would like to talk with me or schedule an interview, please call me at 555-555-1212. Thank you for your consideration.
Yours Sincerely,

Your Name

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