As very aptly said by William Penn, Time is what we want most, but what we use worst. Time to innovate or create something new is never there. Most people complain of lack of time to do basic things. Their daily affairs are delayed due to lack of time. Most people wonder if they could get close to 48 hours in a day instead of the regular 24 hours. This is pretty normal but, do you really think that if the hours in a day are increased the efficiency would increase too? No, it is pretty much understood that time does not really need to be extended; it just needs to be utilized efficiently. As you manage your funds and other affairs, you need to plan time effectively too. Most people do not know how to work on time so that they have enough of it to do productive work. For such instances there are some time management tips especially for the business owners who are always in a hurry to perform their work.
Insights from Diary
When you are wasting time, it would become difficult to understand where exactly are you spending more time. There would instances wherein you would be spending too much time on something totally useless to your company. At times it is possible that certain work takes more time that it eats up the time allotted for other work. At such times a time diary would help you understand your time management issues. When you walk your diary with a week’s work, you would realize where your inefficiency is high while where is it low. This diary would in turn help you manage your time efficiently.
Schedule Your Time
It is very important to prioritize your work before you start off. As a business owner, you would have different kinds of work lined up for the day. There would be simple instances which would need more attention while something is important as the day begins. So, you should be able to understand the differences and, accordingly plan your day. You should be able to understand what is important when. For this, your schedule diary could play an important role. It could give out instances that actually need your mind into it. It can also tell you areas where you could ask someone else to handle it for you.
It may sound like a glorious term but it is injurious to anyone who is a business owner. Make sure you don’t have the habit of multitasking while on a job else you would end up hindering all the tasks you have taken up. You won’t be able to do justice to any one task you have taken on hand and, this would create problems for you. Take one work at a time, handle it and, when it is done finally you can take up task number two. This way you would be able to settle your mind on one task and, do full justice to it. Whoever said multitasking is efficient did not realize the errors that multitasking can bring in. Try doing one task at a time and, you would realize your work’s done efficiently.
Prioritize Your Inbox
With the functions of an inbox increasing, you would find that it would be easier for you to deal with certain functions if you prioritize your inbox. There may be mails that would go unread at times; you can always keep the unread ones before the ones that are read. You can even separate the mails as per the sender. You can even have folders for particular senders and move them off to those folders automatically. A clean inbox is the first sign towards a healthy business. You can run the mails as per their requirement thus leading to a lot of time saving. Streamline your mails to save your time.
If you feel there are tasks which you cannot do at any point in time, you should outsource them. Instead of wasting time wrecking your brains into it, you should just give it to someone who is talented. This way you can concentrate on things that would help grow your business while staying away from time wasters. You can also increase your efficiency by outsourcing certain tasks. Yes, it is a little investment of money but remember you can invest that amount given the amount of money you would increase on saving that small time. It is always good to save some time from here and there.
It is always a good idea to put your plan of action into writing. This helps make the plan reality. You should ideally take a piece of paper every morning to write down the plan of action for the day. You would see that a lot of activities get done when you start writing. Make this a habit so that you convert your goals to reality in no time.
Technology is the smartest way to schedule your time and deals. You should utilize your time efficiently for better productivity. For better utilization of time, it is necessary that you try an utilize the technology laid out for your ease. You could get a ERP software that would ease out your record storing activities and also ensure proper flow of the work. Sometimes an automated reply stating you would respond to the mail in sometime would help people get a response and, not expect immediate answers. All this would help in streamlining various processes. You could even get the bills to be paid automatically by connecting one account to these bills. You won’t be bothered about bill payments and this would save a lot of time.
Avoid Time Wasters
While you are enjoying your working hours, try not to spend time on the social networking sites. You would end up wasting a lot of time that could be utilized in a better way.
These are some awesome tricks to utilize time efficiently.